The attached is a catalog of all reference policies developed by the OSSBA Policy Department and currently in the computer files.  These reference policies are used as resource material in developing localized policies for a particular school district.

The policy codes in bold print are those policies which have been mandated by the Oklahoma legislature.  You should have all these policies in your policy manual.

Those policies identified with this symbol * following the policy code cover topics which have not been mandated by the legislature, but which are discussed in the School Law manual and in Oklahoma Statutes.  It is recommended that policies for these topics be included in your school manual.

The remaining policies are those which have been developed at the request of a school board and which have been placed in our reference library.  These policies will serve as guides in developing similar policies for your school district if such a policy is desired.

The catalog consists of a unique code for each policy followed by a brief description of the policy.  If you have questions about a particular policy, please contact our policy department for additional information at (405) 528-3571.  For pricing information on Policy Services, visit our main Policy Services page.

 

AA                          Legal language concerning the legal status of school boards

AAB                        Legal description of real property owned by the school board

AB                          Official name of the school district, names of school buildings, name to be used in publications

AD                          Function of the district as a public agency, relationship of the board to the community

ADA                        Board's relationships to the community, other board members, the staff, and state agencies

AE*                        Philosophy of the school board

AEA                         Mission statement

AEB                         School standards; priorities for administrators

AEC                         Nondiscrimination in establishment of curriculum, guidelines

AF*                         Educational Goals

AFA                         Effective school, opportunities to be provided to students

AFB                         Goals and objectives for various levels:  elementary, middle, junior high, and senior high

AFC                         Goals and objectives for the support services

AG                           Philosophy of management - participation of staff

BA                           Legal language concerning the legislative function of school boards

BAA                        Statutory powers and duties of school boards

BAAB                      Relation by Consanguinity or Affinity Prohibited

BAB                         Liability of school board members

BAC                         Status of board members as individuals, dealing with public

BAD                        Operational goals of the board of education

BBA*                      Requirements for candidates for school board

BBB (P)                   How board members are elected, how board vacancies are filled

BBB-E1                   Format for special election resolution

BBB-E2                   Oaths of office for board members

BBB-E3                   Application form for board vacancy

BBBA                      Election zones, candidate residency in zone, office position/zone assignment

BBD                         New members of board of education

BBD-E                     Checklist for use in new board member orientation

BBF*                       Code of ethics for board members

BBFA                       School board members' creed, expansion of code of ethics

BBFB                       School board member conflicts of interest

BBH                         Development opportunities for board members

BBH-R1                   New board member workshop required by law

BBH-R2                   Continuing education for school board members, minimum hours required

BCA                         School board memberships in other education-related organizations

BD*                         The internal organization of a school board, duties of the board president and vice-president

BD-R1*                   Duties of board clerk

BD-R2*                   Duties of board minutes clerk

BD-R3*                   Duties of board encumbrance clerk

BD-R4*                   Duties of board minutes/encumbrance clerk

BDAAB                   Terms of office of board officers

BDAE (R)*              Duties of board treasurer

BDB                         Duties of board committees

BDD                        Duties of board attorney

BDE                         School board use of consultants

BDEA (R)                Personal services contracts with qualified professions (e.g., attorneys, architects, accountants, financial advisors, etc.), eligibility requirements, requests for proposal, screening/selection procedures, etc.

BDF                         Advisory committees' function

BDFA                      Teacher advisory committee - function – meetings

BDFB                       Healthy and fit school advisory committee – composition, purposes

BDFC                       Safe school committee – composition, meetings, responsibilities

BDFD                      Joint healthy and fit school advisory committee and safe school committee – composition, purposes, responsibilities

BDG                        Architect selection, contract approval

BE*                         Board meetings - kinds - meeting defined - place and time of regular meetings – notification requirements and procedures

BE-R                        Regulations for holding board meetings by videoconference

BE-E1                      Form for submitting regular meetings schedule to county clerk

BE-E2                      Form for submitting meeting notice to county clerk for special, emergency, canceled, continued, reconvened, or rescheduled meetings

BEA*                       Preparation and dissemination of board meeting agenda

BEA-R                     Order of business at different types of meetings:  regular, special, adjourned, annual organization

BEA-P                     Procedures for implementing the agenda, definitions of agenda items

BEA-E                      Sample agenda

BEAB                       Procedures for "action" items at board meetings

BEB                         Board voting, manner of

BEC*                       Executive sessions

BED*                       Public participation in board meetings, how handled

BED-R*                   Regulation governing visitors at board meetings

BED-E*                   Request to Address Board of Education form

BEE                          New media coverage at board meetings

BEEA                       Rules of order at board meetings

BEF                          Board minutes, what are they

BEF-P                      Board minutes, how prepared

BF*                         Administration in absence of policy

BFA*                       Board policies, described

BFAA                      Policy development, codification, dissemination, and maintenance system

BFAB (P)                Preliminary development of board policies; procedures to be followed

BFAB-E                   Policy development worksheet to be used in preliminary development of board policies

BFAC                       Procedure for adoption of policies, maintenance of policy manuals

BFAE                       Distribution of board policy

BFAF                       Board policy review and evaluation

BFAG                      Suspension of policy by board, how, when

BFB                         Board policies and regulations, how maintained, when evaluated

BFBA                       Board review of regulations

BFC                         Implementation and enforcement of policies

BG                           Evaluation of school board operations, what evaluated, how, when, why

BG-E2                     Evaluation of board of education operational procedures

BGA                        Requesting the Oklahoma Office of Accountability to conduct a performance review/audit

BHE                         Insurance for board members

BI                             Goals and objectives of administration

BIB                          Goals established for the superintendent

BJ*                          Executive officer (superintendent) regulation

BJA                          Relationship between the board and the superintendent

BJAA                       Duties of the superintendent acting as the school's business manager

BJB                          Superintendent vacancies, recruitment

BJCA                       Term of office and salary of superintendent

BJCB                        Provision of development opportunities for the superintendent

BJCC                        Board approval of superintendent’s consulting activities required

BJCD (R)*               Procedures and instrument for evaluation of the superintendent

BJD                          Code of ethics for the superintendent and the staff

BK*                         Lines of authority, line in staff relations

BK-E                        Organizational chart, includes various departmental directors

BKA                         Organization of school district - grade levels

BKBA                      Board-staff communications

BM                          Administrative councils, cabinets, and committees -- membership, responsibilities established by superintendent

BN                           Building administration responsibility delegated to principals

BP                           Administrative regulations, who develops

BPA                         Formulation, compilation and distribution of administrative regulations

BPCAB*                  Administrative handbooks

BPCB                       Teacher Handbook Disclaimer

BQ                           Administrative arrangements when superintendent is to be absent or is disabled or otherwise unable to serve

BR                           Assistant superintendent, duties and responsibilities

BRA                         Assistant superintendent of secondary personnel and curriculum, duties and responsibilities

BRB                         Assistant superintendent of elementary personnel and curriculum, duties and responsibilities

BRC                         Responsibilities of the building administrator/assistant superintendent, hiring procedure

BRCA                      Working relationship between the superintendent and the building administrator/assistant superintendent, separation of responsibilities

BRD                         Duties of the deputy superintendent/budget director

BRE                         Duties and responsibilities of the administrative assistant

BREA                       Duties and responsibilities of the administrative assistant for state and federal programs

BRF                         Duties and responsibilities of the assistant superintendent of business management and support services

BT*                         Administrative reports

BTA                         Superintendent required to assembly necessary documents to meet state certification requirements

BTB                         Technology center program accreditation/certification

CA (R)                     Expenditure of district funds

CAA                        Authorized signatures for withdrawing school funds

CAB                         Description of various school fund accounts, transferring of funds

CAC                         Control, storage, and use of board member signature stamps

CBA                         Superintendent to keep board informed of district’s eligibility for state and federal funds

CBB                         Policy forbidding the supplanting of federal funds and grant monies for local revenue

CBC                         Appointment of an administrator to seek out and apply for additional funds

CBD                         Board approval of school property leases

CC                           Tax and bond limitations

CCA                         Bond campaigns, funds for

CCA-E1                   School bond election dates for the current year

CCA-E2                   Chart showing sequence of events for school bond elections

CCB                         Requirements for bidding on bonds, combining bond issues

CD                           Goals for fiscal management of district funds

CDA                        Management and investment of school funds

CDA-R                     Secured investments programs bids and quotations

CDA-P                     Procedures for investing school funds

CDAB                      Use of surplus funds

CDAC                      General fund balances, management priorities, carryover balances

CDC (R1)                Acceptance of gifts to the schools from the general public

CDC-R2 (E)             Acceptance of donated materials/equipment that will affect the physical structure of a school building, evaluation committee

CDCA (E)                Playground equipment fund raising, donations

CDCB                      Vendor offer of gift, bribe, or trip which could influence the purchase of goods or services

CDD                        Teacherage rental, to whom, rental fee

CDD-R                     Regulations for the use of school-owned housing

CDG                        Establishing admission prices, handling of admissions and gate receipts

CDGA                      Establishing season tickets plan, classes of tickets, board sets prices

CE                            Annual budget, when submitted

CE-R1                      Annual budget, yearly schedules, and deadlines

CE-R2                      Regulations for implementing the district budget

CEA                         Preparation and publication of preliminary estimate of need

CEB*                       Annual statistical and financial reports

CFA*                       Financial reports - kinds - who prepares – when

CFA-P                     Procedures for handling receipts, includes handling of career-tech program fees

CFA-E                      Bond form to use when a warrant or voucher is lost or destroyed

CFB* (R1)               Activity funds; records, deposits, disbursements, transfer, teacher and other funds, sponsors

CFB-R2                   Processing of activity fund accounts' receipts

CFB-R3                   Processing of activity fund accounts' expenditures, purchase orders, authority for, vendor payments, transportation accounting

CFB-E                      Report form for fund-raiser receipts and tickets issued

CFB-E2                    Listing of various activity fund sub-accounts, their purposes, how funds are to be expended

CFB-E3                    Form for requesting travel advances from school activity funds and reporting expenses incurred

CFBA                       Management of activity funds collected from school support groups and clubs

CFBB                       Guidelines for the sanctioning/recognition of parental support groups

CFBB-P                   Procedures for organizations to follow when applying for sanctioning/recognition by the board

CFBB-E                    Forms to be used when applying for sanctioning by the board, includes unaudited financial statement

CFC                         Auditor, employment of

CFD                         District accounting system

CFDA                      Accounting for fixed assets, depreciation method, asset inventories

CFEA                       Salary deductions - mandatory and permissive

CFEC (E)                 Payroll procedures for employees receiving workers' compensation

CHA*                      Purchasing and distribution - who authorized

CHA-R                     Purchasing of supplies, written records, dealing with insufficient checks issued to the school

CHA-P1                  Administrative leeway in purchasing procedures, purchase order limitations

CHA-P2                  Procedures for reporting expenditures, maintenance of financial records

CHA-P3                  Adoption of a purchasing procedures guide for use by employees, outlining procedures to be included

CHA-P4                  Procedures for processing purchase requisitions

CHA-P5                  Procedures for processing invoices

CHA-E                     Affidavit to be used with invoices in the amount of $2,000 or more

CHAA                      Requirements for purchases made by district employees

CHAB                      Functions of the Purchasing Department

CHAB-R                  Staff relationships with the Personnel Department

CHAC                      Board authorization for the superintendent to obligate school funds on an emergency basis, setting dollar amounts

CHAD                      Use of the evaluated receipt settlement (ERS) system and establishment of electronic data interchange

CHAE                      Procedures for terminating lease-purchase agreements

CHAF                      Definition of personal property for lease-purchase agreements

CHAG                      Requirements for forming interlocal purchasing cooperatives and buying groups

CHB                         Petty Cash Accounts

CHC                         Bids and quotations - when bid required - written contracts required

CHC-R                     Bidding procedures - awarding of contracts

CHC-E                     Non-collusion affidavit to be submitted with bids

CHCA                      Bid opening procedures, sample bid notice

CHD (R)                  Credit Cards - authorization to use - payment procedures

CHD-E                     Credit card usage report form

CHE                         Vendor relations and purchasing

CHFA                      Provision of food and nonalcoholic beverages to employees/board members attending in-service workshops/board sponsored meetings held within the district

CHG (E)                   Recycling program, mandated reporting, report form

CI                             Disposal of school property - how

CIA                          Disposal of real property - how

CK* (R)                   Safety program - procedures, responsibilities, safe school committees, safety coordinator designation, training requirements, filing of injury reports

CKAA                      Fire safety program, including fire classifications, types of fire extinguishers, and emergency procedures

CKAB                      Staff safety - procedures for reporting intruders on school premises

CKAC* (R1)            Emergency plans - disaster drills – procedures; responsibilities of various employees

CKAC-R2                Emergency plans related to the Department of Homeland Security, threat levels, “red alert” plan

CKAD                      School security drills, procedures

CKAE (R)                Searches of school property and grounds, including lockers, vehicle parking areas, etc., by search dogs

CKAF (P)                Use of metal detectors in searching for weapons

CKAG                      Handling of hostage situations

CKAH                      Roles, responsibilities, and procedures related to the use of automatic external defibrillators

CKBB                       Warning systems - inclement weather

CKBB-E                   Parent's Form - procedures for unexpected/early dismissal from elementary schools

CKC*                       Disaster drills - kinds

CKC-R1*                 Fire drills - rules and procedures

CKC-R2*                 Tornado drills - rules and procedures

CKC-E                      Checklist for evaluating fire drills

CKCA                      Emergency closing of school - reasons, procedures

CKCB (P)*              Bomb threats, procedures to follow

CKCB-E*                 Bomb threat procedures - telephone threat recorded - form

CKCC                       Provisions for evacuation of schools due to railroad or roadway disaster

CKCD (P)                Purpose and procedures for establishing disaster plans

CKCD-E1                Crisis intervention checklist for administrators, incorporates the use of other forms

CKCD-E2-12          Crisis intervention information sheets, including incident report, team members roster, team member/faculty meetings, sample announcement and press release, referral/screening forms, report guidelines, and family support checklist

CKDA                      Prohibiting use of tobacco on school premises, setting penalties

CKE (R)*                 Hazardous materials

CKEA (R)*              Hazard communications - attendance at workshops or in-service by district employees, compensation

CKEB                       Safety procedures for school science laboratory

CKEC                       Safety procedures for handling suspicious mail pieces

CKFA                       Contracting with animal control service for impounding/disposal of dogs running at large

CKGA                      Contractors and their employees registered pursuant to the Sex Offenders Registration Act

CKGA-E                   Affidavit to be signed regarding Sex Offenders Registration Act

CKHA (R)                Assaults upon school employees and students, required posting of notices

CKI                          Procedures to follow for removing vehicles left on campus after school hours

CL*                         Buildings, equipment, and grounds - care and custody of – vandalism

CL-E                        Form for reporting property damage type, location, and cause

CLA                         Use of classrooms after school hours

CLAB                       Classroom housekeeping

CLAC                       Control of school's keys delegated to superintendent with authority to grant use by personnel

CLB (R)*                 Equipment accountability, inventory control

CLB-E                      End-of-year checklist for faculty members – turning in reports, keys, etc.

CLBA*                    Building and grounds maintenance, developing maintenance program

CLBB (R)                 Crime awareness and school security, employee responsibility for, penalties

CLBB-E                    Form for reporting crimes occurring on campus

CLBC                       Security and access to school buildings and grounds

CLCA                       Identification badges for employees, requirements, lost/stolen badges

CLD (P)                   Vandalism, criminal complaints, filing charges, procedures for reporting

CLE (P)                    Energy management and education, conservation guidelines

CLF                          Ownership of school property, all school property subject to inspection

CMA                       Equipment accountability - lending of school equipment

CMAA (E)               Rules for employee use of school equipment, including restrictions and payment of charges incurred and equipment loan form

CMAB                     Textbooks, distribution and care of, responsibility of student and staff

CMAC                     Instructional materials provided by the school, request forms to be filed, inventories required

CN                           School transportation service, goals, definitions

CN-R1                     Regulations for bus maintenance, bus drivers (including dress code), bus routes, activities transportation, student discipline, bus accidents and emergencies; parental grievance procedure

CN-R2                     Transportation of handicapped children, SDE recommendations, responsibilities of parents and drivers

CN-A1                     Drug testing for bus drivers, reporting results, searches and inspections, consent form, and rehabilitation maintenance program

CN-A2                     Form for parents, including bus rider rules

CN-A3                     Bus driver traffic offense report form

CN-E                        Form for reporting persons illegally passing a school bus

CNA                        School bus, extracurricular use of

CNA-R                     Regulations for transportation to student activities, parental consent requirements

CNA-E                     Release form for activity travel; student and parent signatures

CNAB (R1)              Transportation management, providing bus service

CNAB-R2                Transporting preschool children, parents to be waiting at the drop-off site

CNAB-E                   Form for requesting transportation

CNAC                      Setting of school bus routes

CNAD                      Lines of authority, responsibilities, and duties related to the transportation of students

CNBA                      School bus safety inspections, types, when, by whom

CNBB                      Maintenance of school vehicles at approved sites, driver responsibilities regarding maintenance

CNBC                      Assignment of vehicle mechanical repair service to local garage, duties of garage staff, equipment purchases, and warranty services

CNC                         Transportation to school-sponsored activities, charges, driver assignments

CNE                         Use of private vehicles by school employees to conduct school business

CNF                         Use of local service stations for gas purchases, minor maintenance duties

CNG                        Use of school vehicles for vocational agriculture program, driver education, etc.; vehicle safety

CNH                        Use of seat belts required; staff responsibilities

CO                           Child nutrition programs, school lunch program, physical fitness program (wellness policy)

CO-R*                     Nutrition program regulations, rules for using cafeteria

CO-R2                     Regulations relating to food allergies; family, student, and school responsibilities

CO-R3                     Regulations relating to the use of latex gloves by food service employees

CO-P                       Procedures to be followed in selling lunch tickets

COA                        Business manager policy

COA-R                    Business manager regulation, duties and responsibilities

COB (R)                  Food procurement practices - purchasing, bidding, negotiating

COC                        Procedures concerning lost, stolen, or misused meal tickets, providing for a maximum number of lunch charges

CODA (P)               Food safety program compliance with HACCP and USDA guidelines, 2001 FDA Food Code; standard operating procedures

CODA-E1                Sample process forms for the food safety program

CODA-E2                Sample food safety checklist/charts

COF                         Operation of vending machines on school premises

COFA (R)                Competitive food sales on campus, options for vending machines and other services, categories of foods of less than minimal nutritional value

CP                           Office system management, business office hours

CPAA                      Printing and duplicating services, rules regarding use of equipment

CPAB                      Mail and delivery service

CPABA                    Restrictions on delivery of flowers/balloons to students during the school day

CPAC (R)                Telephone use

CPACA (R)              Use of cellular telephones, camera phones, and other wireless communications devices; checkout procedures

CPAD                      Use of tape recording equipment

CQ                           Designation of board clerk to supervise records management, board contract for electronic data processing system

CQA                        Decision-making based on district information/data

CR                           Insurance programs authorized by the board

CRBA                      Requirement of proof of insurance for any contract labor

CRD                         Health insurance program provided and amount of premiums covered

CRE                         Workers' compensation insurance payments, use of sick leave

CRE-E1                    Accident report form for employees injured on the job, to be filed with the board clerk, information used for workers' compensation insurance claims

CRE-E2                    Election form for employee to choose workers’ compensation, sick leave, or combination

CRE-E3                    Form to be used to file a complaint with the Workers’ Compensation Fraud Unit

CRE-E4                    Form for supervisor to use for filing accident reports

CRH                         Insurance on school vehicles - amounts - types of coverage

CS                            District goals for development of school facilities

CSA                         Planning for the provision of new school facilities or repair to existing facilities

CTC                         Approval requirements for technology center building projects – for technology centers only, not applicable to other schools

CVCD*                    Provisions for building access for persons with disabilities – future building plans

CVCD-P                   Procedures for seeking disability accommodation, appeal procedure

CVFA (R)*              Fair Labor Standards Act

CVFA-P                   Procedures for ensuring proper compensation for approved overtime, including definitions and exemptions

CVFA-E1                 Sample timekeeping forms for non-exempt employees

CVFA-E2                 Overtime authorization form

CVFB                       Compliance procedures for Fair Labor Standards Act

CVFC                       Procedures for approval and use of compensatory time (support personnel)

CVJ                          Inspection/acceptance of new or remodeled facilities

CW (E)                    Naming new facilities and proposal form

CWA                       Sponsorship program, including naming rights to school facilities

CY                            Renovations and repairs to school property, procedures for requesting

 

DA* (E)                   Sexual Harassment, prohibitions, reporting, investigation, and sanctions against; form for reporting harassment

DAA                        Nondiscrimination practices

DAA-R                    Racial Harassment

DAA-P                    Procedures for filing of discrimination complaints, hearings procedures

DAA-P2                  Procedures for filing ADA complaints

DAA-E1                  Discrimination complaint form

DAA-E2                  Complaint form used to by-pass the supervisor

DAA-E3                  ADA grievance/complaint form

DAAB (R, P)           Grievance procedure, gender discrimination, how grievances handled

DAAB-E                  Grievance form for gender discrimination and/or harassment complaints

DAAC                      Complaint resolution procedures for Title I, ESEA

DAAC-E                  Investigation report form for ESEA, Title I program activities

DAB                        Personnel program goals

DABB*                    Teacher records investigation

DABB-P                  Procedures for conducting a felony records check of applicants for employment

DABB-E1                Certificate authorizing felony records check of employment applicant

DABB-E2                Oklahoma State Department of Education Application for Criminal History Records

DABB-E3                Sample contract for limited employment until felony records search report is received

DABB-E4                Sample authorization and release form -- fingerprinting employment applicants and conducting felony records search

DAC                        Employment practices - handicap policies

DB (R)                     Teacher duties and responsibilities

DBA                        Teacher assistants/paraprofessionals, duties, qualifications

DBAA                      Requirements for paraprofessionals hired with Title I funds

DBC (E)                   Teacher ethics

DBCA                      Standards of performance and conduct for teachers - commitment to students and profession

DBD                        Conflicts of interest - commercial solicitation by district employees

DBDA                      Restrictions on dual employment - use of vacation days - participation in National Guard

DBDB                      Maintaining confidentiality for clients who use school programs and services

DBF (R)                   Teacher consultants, how selected, salary, qualifications

DBFA                      Tutoring

DBFB                       Consulting assignments and activities of professional staff

DBG (R1, R2)         Staff conduct - maintenance of professional relationships - rules of conduct for certified personnel and support personnel

DC (R1)                   Employment practices, contract renewal, superintendent recommendations, nondiscrimination

DC-R2                     Employment classifications - permanent, substitute, temporary

DC-R3                     Requiring medical examinations prior to employment, drug screening as part of medical examinations

DC-R4                     Provision of certification by applicants

DC-P1                     Employment procedures for certified personnel and clerical staff - applications - interviewing

DC-P2                     Employment procedures for support personnel - applications - interviewing - appointment

DC-P3                     Employment procedures for an affirmative action plan

DC-P4                     Employment procedures for part-time or short-term instructors and other personnel

DCA                        New teachers, Entry Year Assistance program

DCAB (R)                New Teacher Residency Committee, assisting new teachers

DCB                         Posting of employment vacancies

DCBA                      Recruitment procedures

DCBB                      Advertising and posting vacancies

DCBC                      Applications - filing, evaluating

DCBD                      Interviewing applicants for employment

DCBE                       Hiring personnel - teachers

DCC                         Use of alcohol, drugs, and controlled substances by employees (drug-free workplace)

DCC-R                     Drug-free workplace drug and alcohol testing regulations, notification to employees, requiring testing of applicants for employment, drug screening of employees with CDLs, inquiry procedures

DCC-C                     Certification regarding drug-free workplace requirements, grantees other than individuals

DCC-E1*                 Notice of drug-free workplace program, to be provided to all employees, employee signature required

DCC-E2                   Consent/release form for the drug and alcohol testing program

DCC-E3                   Consent form for voluntary participation in district drug and alcohol testing program

DCCB (R)*              Drug and alcohol testing program for bus drivers; including definitions, testing procedures for pre-employment, random, reasonable suspicion, post-accident and follow-up testing, and records maintenance

DCCB-E1-E10         Drug and alcohol testing program forms relating to notices to employees, consent for release of information, observation, driver change lists, referrals to substance abuse professional, post-accident instructions, etc.

DCCB-A                  Worksheet for establishing a drug and alcohol testing program, step-by-procedures

DCCC (R)                Employee Assistance Program, provision of information, counseling services, additional drug testing requirements

DCCC-E                   Agreement form for employee signature accepting or declining assessment, treatment, and counseling services

DCD                        Employment of support personnel - contract, probationary period

DCDA                      Listing of job classifications for support personnel

DCE                         Equal employment and compensation of athletic personnel for athletic teams regardless of gender

DDA                        Contracts, duration, where filed

DDB                        Release from contract, when

DDC                        Employee resignations, when submitted, conditions

DDC-E                     Sample letter of resignation

DDCA*                   Letters of resignation - who accepts

DDF                         Salaries and expenses, schedule

DE-R1                     Salary schedule placement and advancement

DE-R2                     Administrative policies for substitute teachers

DE-R3                     Extra pay for teacher sponsors

DE-R4                     Salary for teachers in homebound program

DE-R5                     Pay for athletic contest officials

DE-R6                     Index for determining administrative salary

DE-R7                     Direct Deposit/Payroll

DE-E1                      Exhibit, report of absence, reasons, leave requests

DE-E2                      Substitute teacher's contract

DE-E3                      Employee notice of intent to qualify for salary schedule advancement

DE-E4                      Request form for leaving the building during school time

DEAA                      Compensation for time lost due to an assault on a teacher

DEAB                      Section 125 Cafeteria Plan - items covered - premiums

DEABA                    Continuing education benefits - reimbursement - qualifications

DEABA-E                Preapproval form for continuing education benefits

DEAC                      Provision of a taxable fringe benefit for the use of school owned vehicles for commuting, restrictions on use of vehicles

DEAD                      Salary and working conditions for support employees

DEB                         Personnel holidays

DEBA                      Vacations for school personnel

DEC*                      Leave program provided for school personnel; authorized absences not covered in leave program, deductions from salary; annual notification of leave accumulation

DEC-R1*                Sick leave regulations concerning certified personnel

DEC-R2*                Sick leave regulations concerning support personnel

DEC-R3*                Personal business leave regulations - all personnel

DEC-R4*                Emergency leave regulations - all personnel

DEC-R5*                Jury duty service and witness leave regulations - all personnel

DEC-R6                   Military leave regulations

DEC-E1                   Teacher leave form - types of leave - number of days leave requested

DEC-E2                   Teacher leave form - transfer of sick leave and staff development points to another district

DEC-E3                   Support personnel leave form - types of leave - number of days leave requested

DEC-E4                   Personal business leave request form

DEC-E5                   Emergency leave request form

DECA                      Family leave -- birth, adoption, illness of employee or qualified family member

DECA-E1                Employer response form for family or medical leave requests

DECA-E2                Application form for family leave

DECA-E3-5            Medical certification forms - employee's statement, illness of employee's family member, employee's own serious illness

DECA-E6                Application form for FMLA intermittent leave

DECA-E7                Healthcare provider certification form for intermittent leave

DECA-E8                Notification form - intention to return from leave

DED                         Alternative leave program provided for school personnel; authorized absences not covered in leave program, deductions from salary

DED-R1                   Leave of absence regulations, to whom granted, when, why

DED-R2                   Bereavement leave regulations, for death in immediate family, defined

DED-R3                   Parental/maternity leave regulations, short-term and long-term

DED-R5                   Professional leave regulations, certified personnel

DED-R6                   Association leave regulations, certified personnel

DED-R7                   Public service leave regulations - participation in governmental, professional and civic organizations; participation in civic and community activities relating to the school/community relationship

DED-R8                   Religious leaves and absences regulation

DED-R9                   Workday leave regulations for certified personnel - leaving work early to attend night classes, etc. - no deduction from other leave

DED-R11                Regulations regarding sabbatical leave, including qualifications and employee status

DED-E1                   Leave of absence contract, form to be signed by certified employee

DED-E2                   Maternity leave contract, form to be signed by employee

DED-E3                   Professional leave request, form to be signed by employee

DEE                         Expense reimbursement

DEE-R                      Travel and expenses, amounts, when reimbursed

DEE-P                      Travel and expense reimbursement procedures

DEE-P2                   Procedures for checking out school-owned vehicles for school-related business

DEE-E1                    Travel request form

DEE-E2                    Expense reimbursement report

DEE-E3                    Form for requesting school business leave

DEEA                       Travel restrictions for superintendent

DEEB                       Payment of school bus licensing fees by the district, renewal of license

DEEC                       Providing for reimbursement of lodging and meal expenses for students and sponsors involved in school-related student activities

DEED                       Providing reimbursement of testing fees for paraprofessionals to meet requirements

DEEE                       Providing reimbursement for staff training to achieve required highly qualified teacher status

DEF                         Unused Sick Leave - accumulation for retirement program

DEFA (R1)*            Leave sharing program -- guidelines for the donation of sick leave days for use by other employees

DEFA-R2                 Establishment of a leave sharing bank, participation guidelines

DEFA-E1                 Leave sharing program agreement form acknowledging donation and receipt of sick leave days

DEFA-E2                 Donation and request forms for leave sharing bank

DEG                         Administrative personnel absences, notifying the superintendent

DEHA                      Absences of employees due to ice or snow, hazardous driving conditions

DF                           Retirement program, contributions to, insurance

DFA                         Honors for retiring personnel - banquet, plaque, etc.

DFB                         Early retirement program, conditions for participation in the program

DGA                        Staff participation in political activities, activities prohibited

DGAA                     Staff participation in community activities

DGAB                      Board recognition of representative employee organizations

DGB                        Staff involvement in decision-making

DGBA                      Employee grievances

DGBA-R                  Employee grievance procedures, steps to be used in presenting a complaint or grievance

DGBA-E1                Grievance report forms

DGBA-E2                Listing of grievance committee members

DGBB                      Supporting state law prohibiting teacher strikes or threat of strikes

DGBC                      Grievance procedures for support employees

DGBC-E                   Grievance report form for support employees

DGC                        Academic freedom in teaching techniques used by professional personnel

DGD                        Circulation of petitions by school personnel, time and place limitations

DHA                        Staff and student relations, roles of staff and students

DHAA                     Staff-Student Relationships

DHAB                      Staff-Student Communications

DHAB-E                  Parent-Notification Form

DHC                        Gifts to district employees from students and patrons

DI                            Personnel health, physical examinations

DI-R1                      Employee health, tuberculosis, regulation

DIA                          Staff safety, workers' compensation insurance coverage, reporting of accidents

DIA-R                      Employee safety training requirements, including first aid, defensive driving, environmental health, and disciplinary action

DIA-P                      Workplace safety procedures to be used when working with chemicals and flammable liquids, specialized equipment, electrical equipment

DIA-E                      General safety rules form to be read and signed by employees

DIA-E2                    Safety concern form for employee report of potential hazards

DIAA                       Assaults on school personnel, reporting, filing claims, provision of counsel, etc.

DIAF (R)*               Hygiene and sanitation

DIAF-P*                  Detailed sanitation and hygiene procedures for handling body fluids, equipment list, personal hygiene recommendations

DIAF-E1*                Communicable disease risk exposure report form, includes physician's statement

DIAF-E2*                Employee consent/refusal form for Hepatitis B vaccine provided by school district

DIAF-E3                  Exposure incident assessment form

DIAF-E4                  Post-exposure evaluation form

DIAF-E5                  OSHA information and training attendance record form

DIAG                       Respirator program, training, record keeping

DJ                            Dress and personal grooming, teachers

DJA                         Dress and personal grooming requirements for transportation and food service employees

DK (R)                     Assignments of teachers

DKA                        Teacher transfers - voluntary and involuntary

DKA-E                     Form for employees requesting transfer consideration

DL                           Work schedules of certified personnel and administrators

DL-R1                     Work day regulations, certified personnel

DL-R2                     Work schedule for administrators

DLA                         Extra duty for certified personnel

DLAA                      Assigning lunch room duty

DLAB                      Assigning activity gate duties

DLB (R)                   Duties of support personnel

DLB-R2                   Work schedules for support personnel

DLC                         Faculty meetings

DLD*                      Planning periods for teachers - how used

DLE                         Authorization of overtime, compensation time, and flexible compensation time

DMA                       In-service development

DMAS                     Educational opportunities, support personnel

DMB                       Professional growth and development program; seminar and workshop attendance; membership in professional organizations

DMB-R1                 Professional development program regulations; opportunities, record keeping, credits

DMB-R2                 Duties and responsibilities of staff development program committees

DMB-R3                 Staff development program schedule (sequence of events)

DMB-E1                 Request/report form for staff development alternative activities

DMB-E2                 Staff development program forms:  participation, activity points, activity evaluation, program evaluation

DMBA                     Professional development, attendance at annual conference for technology centers

DMC                       College course work fee waivers

DMC-R                    College course work fee waivers, regulations; apportionment of college fee waivers accumulated by the district

DMD                       Professional organizations

DN                           Supervision of certified staff; including classroom visits, conferences, evaluations

DNA                        Teacher evaluation

DNA-R1*                Teacher evaluation form

DNA-R2                  Library media specialist evaluation form

DNA-R3                  Counselor's confidential evaluation form

DNA-R4                  Plan for improvement form

DNA-R5                  Head coach evaluation form

DNA-R6                  Assistant coach evaluation form

DNA-R7                  Substitute teacher evaluation form

DNA-P                    Procedures for evaluation of teacher performance -- evaluation cycle, documents used

DNA-E1                  Flow chart for employee evaluations

DNA-E2                  Pre-observation form to be filled out by teacher for appraiser's use in preparing for evaluation

DNA-E3                  Classroom observation form to be filled out by evaluator

DNAA                    Evaluation of administrative personnel

DNAA-R*               Evaluation of administrator - criteria and form

DNAB (R1)             Evaluation of support staff -  performance rating report

DNAB-R2                Evaluation of food service personnel job performance

DNAB-R3                Evaluation of custodian staff - performance rating form

DNAB-R4                Evaluation of secretarial staff - performance rating form

DNB                        Personnel files, certified staff - types of information - review of records by employee, parental notice under the No Child Left Behind Act

DNB-E                     Consent forms for the release of confidential employee information

DNBA                      Types of records provided to teachers

DNBB,-E                 Releasing employee health and medical records in compliance with HIPPA

DNC                        Personnel files, support staff - types of information - review of records by employee

DND                        Promotions for professional staff

DNF                         Recognition of outstanding staff and student performance

DNFA (-E1&2)       Teacher of the Year awards, nomination/application procedures and forms

DNFB (-E1&2)        Support Employee of the Year awards, nomination/application procedures and forms

DO*                        Termination of employment, teachers

DO-R*                    Teacher termination procedures

DO-E                       Employment discharge report form, State Board of Education

DOAC                     Suspension, demotion, or termination of support personnel

DOAC-E1                Record of corrective counseling of support personnel - form

DOB                        Due process for administrators, procedures

DOBD                     Suspension of certified personnel

DOCA                     Reduction-in-force, certificated personnel

DOCA-E1                Form letter - reduction-in-force hearing notification

DOCA-E2                Form letter - notification of nonreemployment due to reduction-in-force

DOCA-E3                Form letter - superintendent's recommendations to the board

DOCA-E4                Sample agenda for a reduction-in-force hearing

DOCB                      Reduction-in-force, support personnel

DOCCA                   Teacher admonishment

DOCCA-E1             Written Admonishment to Employee (Form)

DOCCA-E2             Consultation With Employee (Form)

DOCCB                   Admonishment of support personnel

DOCCB-E                Support personnel counseling report (Form)

DOD                        Termination Agreements

DOE                        Exit interview, employment termination

DOE-E                     Exit interview, interview form

DP                           Election of teachers, recommendation for renewal or nonrenewal of teachers' contracts

DPA                        Teacher qualifications

DPAA                      Principals qualifications

DPAA-R                  School principals, duties and responsibilities

DPAAA                   Duties and responsibilities of the assistant secondary principal, including administration, teacher supervision, student supervision, etc.

DPAAB                   Duties of the assistant elementary principal, including discipline, teacher supervision, supplies, schedules, etc.

DPAAC                   Duties of principals who are directors of special education services

DPAB (R)                School bus drivers

DPABA                   Assignments and responsibilities of the bus mechanics

DPAC                      Support staff orientation

DPACA (R)             Support staff assignments and transfers

DPACA-E                Form notifying support staff of assignment(s), salary, payment schedule

DPACB                    Support staff seniority provisions

DPAD                      Qualifications of the school counselor

DPAD-R1                Duties of the director of the guidance services program

DPAD-R2                Duties of the junior and senior high school counselor

DPAD-R3                Duties of the elementary school counselor

DPAD-R4                Duties of the guidance counselor

DPAE                      Duties of the school librarian

DPAEA                    Duties of the audio-visual program director

DPAEB                    Duties of library assistants

DPAF                      Duties of department chairpersons

DPAFA                    Duties of the director of special services

DPAFB                    Duties of the athletic director

DPAFC                    Duties of the curriculum chairpersons

DPAFD                    Employment of special programs director

DPAFE                    Duties of the Indian Education Program coordinator

DPAFF                    Duties of the director of special education programs

DPAFG                    Duties of the director of Chapter I programs

DPAFH                    Duties of the activities director

DPAG                      Duties of the grade level chairpersons or team leaders

DPAH                      Duties and responsibilities of the head coach

DPAHA                   Duties and responsibilities of assistant coaches

DPAI                       Duties of the director of food services

DPAIA                     Duties of the cafeteria manager

DPAJ                       Duties of the administrative assistant to the superintendent

DPAK                      Duties of the school secretary

DPAKA                   Duties of the attendance clerk

DPAKB                    Duties of the registrar

DPAKC                    Duties of the business/financial secretary

DPAKD                   Duties of the school's receptionist

DPAL (R)                Duties of food service personnel

DPAM                     Duties of the director of transportation

DPAN                      Duties of the maintenance director

DPANA                   Duties of the custodial and maintenance staff

DPAO                     Duties of the director of federal programs

DPAP                      Duties of the director of public relations

DPAR                      Duties and responsibilities of the attendance officer

DPAS                      Duties and responsibilities of the school health nurse

DPB                         Substitute teaching, rate of pay

DPB-R                     Substitute teachers, applications, qualifications

DPBA                      Duties of the substitute teacher

DPBB                      Teacher instructions and plans in the event a substitute is needed

DPBB-E                   Teacher's guide for the substitute form, listing schedules, bus students, special programs, etc.

DPBC                      Code of ethics for substitute teachers

DPD                        Use of adjunct teachers in the school, definition of adjunct teacher and “recognized expertise”

EA                           Instructional goals

EAA                         Evaluation of the school's instructional programs

EB (R)                      School calendar, length of day, number of classroom days required

EBMA                     Teachers to encourage student participation in extracurricular activities, absences to be on calendar

EC                            School day, superintendent's authority to close, delay opening, or dismiss school

EC-R                        School day, regulation; opening and closing hours; where students arriving before class begins may report during inclement weather

ECB                         Provision of evening classes at technology centers, enrollment timelines

ED                           Organization of instruction

EDA                         Grouping of students in the elementary school for proper level of instruction

EEA                         Homeroom assignments

EEB                          Class size

EEC                          Student class schedules

EEI*                         School volunteers program

EEI-R1*                   Parent volunteers, tasks, class assignment, dress code, program coordinator

EEI-R2                     Program for student volunteers, activities, maintaining academic achievement

EEI-E1                     Form letter to volunteers, guidelines

EEI-E2                     Volunteer information form, selection of preferred assignments

EEI-E3                     Needs assessment form for volunteer program

EEJB                        Correspondence courses, credits earned for graduation

EEP                          Teacher lesson plans

EFA (R1)*               School library media center and selection of materials

EFA-R2                   Regulations concerning the use of the library media center

EFA-P                      Procedures to be followed for public complaints about curriculum/materials

EFA-E1*                 Request for reconsideration of educational materials

EFA-E2*                 Reconsideration report form

EFA-E3                    Request form for consideration of materials to be added to school's media center

EFA-E4                    Form letter notice of review committee meeting to reconsider materials

EFA-E5                    Parental request form restricting student access to materials

EFA-E6                    Donor agreement form

EFAA                       Textbook Selection Policy

EFAA-R                   Textbook Selection Committee, Regulation

EFAB                       Materials offered/provided by commercial organizations for use in the classroom

EFAC                       Audio-visual education

EFACB                    Instructional television and video materials, use in the classroom, restrictions

EFACB-E                 Form for requesting use of video, film, television

EFAD                      Presentation of origin of life matter in text materials

EFBC (R)                 Use of school computers, limitations, copyrights, telecommunications use, penalties for violation of policy

EFBCA (R1)*          Acceptable use of the Internet and other computer network systems, access restrictions, code of conduct

EFBCA-R2               Internet filtering regulations and checklist

EFBCA-E*               Internet access agreement

EFBCB                     Use of electronic mail system

EFBCC                     District web site; two options provided:  Option 1 does not allow student, staff or organization web pages; Option 2 encourages such web pages, includes requirements

EFBCC-R                 Guidelines for approved web site and web pages

EFC                          Use of resource persons from local community, colleges, and universities

EFD                         Field trips and excursions

EFD-R1                   Educational field trips, general regulations, approval requests, teacher responsibilities, trip insurance not provided

EFD-R2                   Regulations covering student out-of-state trips, authorization for such trips

EFD-E1                    Field trips, excursions, and contests, student-parent form - student agreement - parent's permission

EFD-E2                    Field trips, excursions, and contests, teacher-sponsor request form

EFDA                       Senior trips, eligibility for participation, fund raising, planning (two forms available:  Form A authorizes senior trips; Form B does not authorize senior trips.)

EFE (R)                    Ownership of materials produced by employees

EFEA (R)                  Using copyrighted materials

EFEA-E2                  TEACH Act checklist and copyright use permission guide

EFEA-E2                  Form for requesting permission to use copyrighted materials

EFEB (R)                 Using copyrighted materials in publications, obtaining permission

EG                           Establishment of a curriculum committee, appointment of members

EGA                         Curriculum design

EGAA                      Development, supervision, and evaluation of the school's curriculum

EGB (P)                   Curriculum adoption and procedures

EGC                         Initiation of new courses/programs - proposals - board approval

EGD                         Curriculum guides and course outlines

EGD-R                     High school course titles

EGE                         Annual evaluation of the curriculum

EGF                         Instructional methods determination/program advisory committees

EH                           Chapter I comparability policy outlining availability of various programs and library facilities

EHA (R)*                Basic instructional program

EHAA (R)                Family involvement in education, examples

EHAC                      Types of diplomas—certificate of distinction

EHACA                    Diplomas for WWII veterans, qualifications

EHAE                       Driver education

EHAF                       Moral and Ethical Education

EHAFA                    Avoiding the teaching of material promoting relativism and values clarification philosophy

EHAG (R)*              Career programs - contract, tuition, enrollment, attendance, transportation, discipline

EHAGA                   Laboratory, classroom, shop, or field work performed under contract by students under the direction of an instructor; guidelines for "live project repair"

EHAGA-E                Release agreement for work to be done, fees to be charged

EHAH                      Sex education, materials to be presented to students

EHAI                        Prevention education for students, presentation for parents

EHAI-E1                  Attendance waiver for AIDS prevention education, parent or guardian signature required

EHAJ*                     Health education, concepts to be addressed

EHAK                      Physical Education, CPR courses

EHB                         Description of special services and programs offered by the school

EHBA                      Equal education opportunities

EHBA-R                   Regulations regarding Section 504, the Rehabilitation Act

EHBB (R1)              Gifted Child Educational Program

EHBB-R2                PEAK (providing enrichment for accelerated kids)

EHBB-E1                PEAK program (providing enrichment for accelerated kids) parent verification form

EHBB-E2                Delegation of responsibilities for gifted placement

EHBB-E3                 Application form for the gifted program to be completed by a parent

EHBB-E4                 Teacher inventory list for gifted program placement

EHBB-E5                 Identification team report form for placement in gifted program

EHBB-E6                Gifted placement review form

EHBB-E7                Form letter notifying parent of selection for gifted program

EHBB-E8                Form letter notifying parent of nonplacement in gifted program

EHBB-E9                Form letter for parent signature, granting permission for student to be placed in the gifted/talented program

EHBB-E10               Identification ranking form to be used by the gifted program committee

EHBB-E11               Gifted program nomination forms:  parent, teacher

EHBB-E13               Forms for requesting a change in placement in the gifted student program, response

EHBBA                    Advanced placement program, criteria for enrollment, advance placement exams

EHBC                       Provision of special education programs, options

EHBC-R1                 Eligibility criteria for participation in various special education programs

EHBC-R2                 Regulation defining mental retardation/learning disability, selection of team members, specific learning disabilities criteria, issuance of diplomas and transcripts, student discipline, grading procedures

EHBC-R3                Regulation defining procedures for locating, screening, and evaluating children for special education services.

EHBC-P1                Procedures for filing complaints related to the special education program

EHBC-P2                Procedures for establishing eligibility for services under Section 504 of the Rehabilitation Act, eligibility standards, definitions

EHBC-P3                Procedures for enrolling adult students with disabilities in technology centers

EHBC-E                  Contract and agreement for mileage form - occupational therapy expense

EHBC-E2                Form for requesting accommodation in order to obtain objectives in a program

EHBCA (R)              Extended school year services and program requirements

EHBCA-E1              Screening form for extended school year program

EHBCA-E2              Multidisciplinary team action report form for extended school year program

EHBCA-E3              Checklist to be completed by the IEP team for determination of eligibility for extended school year services

EHBCD                    Procedures for evaluation and referral of students identified as having attention deficit disorder

EHBCE                     Procedures for visiting special education classes and related programs

EHBCF                     Placement of special education students in the least restrictive environment, inclusion in academic and social settings

EHBCG                    Provisions for the participation of disabled students in extracurricular and non-academic activities, including consideration of educational benefit and student safety

EHBD                      Remedial instruction

EHBD-R                   Chapter I regulations for remedial instruction

EHBD-E                   Forms to be used with the Chapter I program

EHBDA                    Language development program for Head Start, kindergarten, and preschool children

EHBDB                    Parent participation in Title I program, meetings to be held, progress reports, “school-parent compact”

EHBDB-R                Roles and responsibilities of parents, staff, community, and administration related to the Title I parent involvement policy

EHBDB-E                 Form for parental assessment of the Title I program

EHBE                       Instruction of limited English proficient students

EHBE-E                   Parent notification forms for programs provided for limited English proficient students

EHBF (R)                Homebound instruction

EHBG                      Early childhood education program for children not yet 5 years of age; tuition and reimbursement guidelines; attendance/enrollment requirements

EHBH (R)                Provision of alternative education program

EHBHA (R)              Alternative school program - attendance - transportation

EHBI                        Adult education program

EHBJ (R)                 Charter school application process, requirements, appeals, and renewal of charter

EHDB (R)                Travel study program - travel study, class and student organization trips

EHDC (R)                Requirements for middle school students enrolling in high school courses

EHDD (R)                College coursework, student

EHDE                       Provision of interactive television programs and course offerings to students and patrons

EHDE-E                   Form for student participation in Interactive Educational Television Classes

EHDF                       Offering Internet-based instruction within the district

EHDF-E                   Student/parent contract granting permission for use of computers for distance learning classes, setting out classroom rules

EHE                         Participation in the Oklahoma Parents As Teachers program

EIA (R1)*                Promotion and retention of students

EIA-R2                    Grading codes, K-6

EIA-R3                    Grading guidelines for K-4

EIA-R4*                  Student retention regulations and guidelines

EIA-P                       Procedures for parental request to review/change student grades

EIA-P2                    Procedures to be followed for grade changes on transcripts

EIA-E                       Student retention placement committee forms

EIA-E2                     Form letter for notifying parents of student retention

EIAA                        Semester examinations

EIAB (R)*                Report cards

EIAB-E1*                Student progress report form

EIAB-E2                  Deficiency report form, notice to parents

EIAC (R)                  Semester examination exemptions

EIAD                        Parent-teacher conferences

EIAD-E                    Parent-teacher conferences report form

EIAE (P)                  Proficiency based promotion - qualification of students, notation in transcript, testing procedures

EIAE-E                     Application form for proficiency demonstration

EIAE-E2                   Registration form for proficiency based testing, listing curriculum or courses tested

EIAF                        Advanced standing in career technology center programs and transfer of credit from other schools

EIB (R)*                  Purposes for homework, responsibility of students

EIC (R1)                  Honors program; valedictorian, salutatorian, honor students

EIC-R2                     Valedictorian and salutatorian, regulations

EIC-R3                     School honors and offices, regulations

EICA (R)                  Oklahoma Middle School Honor Society, regulations

EICB                        Participation in the National Honor Society

EIDA                        Honors program, medals and certificates

EIDC                        Gold card privilege for students - minimum grade point average required

EIE                           Maintenance of satisfactory progress by adult students in career technology centers

EIEA                        Double promotion of students

EIEB                         Acceleration of students

EIED*                      Graduation requirements

EIEDA                      Graduation requirements for special education students

EIEDB                      Honors graduate program, criteria, recognition

EIEDC                      Early graduation, permission of board required

EIEDD                      Issuance of diplomas to foreign exchange students

EIEDE                      Issuance of high school credit for approved classes at career technology centers

EIF (R)                     Student classification

EJ                             School counselor

EJA                          Provisions for guidance and psychological services, maintaining records, type of counseling provided by the district

EJB                          Provisions for adolescent suicide awareness program, suicide prevention program

EJC                          Crisis management for violent/traumatic events

EJD                          Provisions for student assistance program, counseling and treatment referral

EK                            Testing program

EK-R1                      Regulations relating to student surveys under the No Child Left Behind Act

EK-R2                      Remediation program regulations

EK-E                        Form letter responding to Hatch Act Amendment (testing program)

EKA                         End of instruction testing, provision for retaking test, diploma/certificate issued.

EKBA                       Third grade reading level proficiency testing

EKBB                       Eighth grade reading level criterion-referenced testing

EKC                         Evaluation guidelines for OBE, testing procedures

EKD                         Recording GED transcripts as part of the high school transcript

EKE                          Assessment of students applying for enrollment in full-time programs in career technology centers

EL                            Procedures for teachers wanting to send notes home with students

EMB                        Controversial issues in classroom situations

EMBA                     Use of controversial speakers as resource persons

EMC                        Graduation policy

EMDA                     Recognition days for Oklahoma National Guard, 45th Infantry Division, and Veterans Day

EMDB                     How and when flags are to be flown, custodial responsibility, flag salutes, required posting of notices

EMDC                     Federal requirement to teach students about the U.S. Constitution on Constitution Day

EME                        School assemblies

EMG                        Animals in School

EMH                        Class interruptions

EMI                         Teaching of religion, participation in voluntary prayer, moment of silence options for students

EMIA                       Religious observances and displays, excusing students and staff from participating in practices contrary to religious beliefs, disallowing group prayer at school functions

FA                           Establishment of goals for student policies

FB*                         Sexual harassment of students, prohibitions, reporting, investigating, sanctions

FBA (R)                   Grievance procedures for student sex discrimination and harassment

FBB (P)                   Procedures for filing and resolving student complaints and grievances

FC                            Determination of geographic attendance zones, boundaries

FD                           Student residency requirements

FD-P                        Procedures for superintendent to follow in resolving student residency disputes

FD-E*                      Affidavits for release of records, relative within fourth degree/other adult assuming permanent care and custody of a student

FDA                         Enrollment requirements, student

FDAA                      Requiring parental attendance at enrollment/signatures on forms

FDAB                      Enrollment, transfer and placement of students who have been suspended or removed from school, appeal procedures

FDAC                      Determination of placement of multiple siblings

FDAD                      Procedures for placement of students previously in homeschool programs, testing criteria, placement committee, appeals process

FDAE                       Enrollment requirements for students who are not U.S. citizens, exemption of students whose parents are residents and students who are part of an exchange program

FDAF                       Prerequisites, enrollment requirements, and program guidelines for enrolling exchange students

FDAG                      Assignment of students to transitional classes, monitoring of student progress

FDB                         Tuition charges for transfers, placement of underage children in the kindergarten program

FDBA                      Tuition fees for technology center programs, refunds

FDBB                       Services provided in the Business and Industry programs of career technology centers, fees charged for services provided

FDBC                       Tuition waiver program for students who are active members of the Oklahoma National Guard and Reserve enrolling in technology centers

FDC (R)*                 Student attendance

FDC-R1*                 Attendance policy regulations; excused and unexcused absences, truancy, and tardies

FDC-R2*                 Attendance regulation, K-6

FDC-R3                   Absences -- types, attendance committee, guidelines

FDC-E1                   Request form for exemption from the absence policy

FDC-E2                   Absentee report -- notice issued to students

FDC-E3                   Attendance referral report form to notify parents of excessive absences, right to apply to committee for extension

FDC-E4                   Attendance committee report form to document approval or denial of absence extensions

FDC-E5                   Attendance notice form to notify parents that excessive absences will result in loss of credit, right to appeal to board

FDCA                      Attendance officer

FDD                         Tardiness

FDF (R)                   Leaving school grounds, closed campus -- requirements for high school students

FDGA                      Release time for seniors for college visitations -- not counted as absences

FE                            Transfers and assignments, students (Two options offered:  Option 1 is for a closed system; Option 2 is for an open system)

FE-R1                      Regulations concerning transfer of students, restrictions

FE-R2                      Conditions under which the school will accept students by emergency transfer

FE-E                         Student transfer application form, to be signed by parents and both superintendents

FE-P                        Procedures for potential removal of juvenile sex offenders

FEA (R)                   Establishing open enrollment in district, priorities for placement consideration, space available requirements

FEA-E                      Application for student transfer within the district -- form

FEB                          Out-of-state student transfers--application, acceptance, placement, transportation

FEC                          Parental release of the school district from obligations under the Compulsory Attendance Law for homeschooling or private school enrollment of a student

FEC-E1                    Homeschooling withdrawal form for parental signature

FEC-E2                    Private schooling withdrawal form for parental signature

FEE                          Provisions for student transfers from dependent school districts to schools offering grade placement needed

FEF                          Provisions for student transfers when the students are children of district employees

FEXX*                     Withdrawal from school

FF (R)                      Provision of student health services, school health committee, requirements for elementary and secondary levels

FFA*                       Student health program

FFA-R                      Regulations relating to head lice treatments and removal of student from school

FFA-P                      Head lice instructions/procedures for parents

FFA-E1*                  Instructions to parents for head lice treatments

FFA-E2                    Letter to parents concerning head lice procedures

FFA-E3                    Head lice treatment verification form

FFAA (R)                 Exclusion of children with contagious and life threatening diseases, appeals process

FFAA-E                    School health guide, listing of communicable diseases, incubation periods, periods of communicability, and when student may be permitted to return to school

FFAAA                    Communicable diseases prevention, exposure, education, and confidentiality

FFAAB                    Acquired Immune Deficiency Syndrome (AIDS)

FFAAB-E                 Form consenting to the release of HIV/AIDS medical information

FFAB                       Student immunizations

FFAB-R                   Exemptions from immunizations requirements

FFAB-E1                 Verification form for student immunization records

FFAB-E2                 Certificate of exemption form for student immunizations

FFAC* (R1)            First aid, students

FFAC-R2                 Transporting injured or ill persons, maintaining emergency information

FFAC-P                   Outline of basic first aid for fractures, bleeding, respiratory/cardiac arrest, burns, seizures, diabetes

FFAC-E1&2            Emergency medical treatment consent, parental consent forms

FFAC-E3                 Student accident report form

FFAC-E4                 Health information form, authorization for emergency care

FFACA (R)              Administering medication to students, guidelines, includes self-administration of asthma medication

FFACA-E1               Authorization form for administering medication to students

FFACA-E2               Parental authorization form and log for the administering of medication

FFACA-E3               Emergency authorization for administering nonprescription medication

FFACA-E4               Clinic Card for administering nonprescription medicines to students

FFACA-E5               Authorization form designating school employee to administer medicine to student

FFACA-E6               Form for medication request review by health committee

FFACB                     Permission granted to students for the self-administration of inhaled asthma medication, requiring written statement from physician (school may use amended policy FFACA, which includes the same language)

FFACC                     Diabetes Medical Management Plan  for students

FFACC-P                 Diabetic student information sheet

FFAE                       Physicals required of athletic students

FFAF                       Requirements for vision screening of students in kindergarten, first, or third grade

FFAG                       Health program for handicapped students, school nurse participation

FFB*                       Teaching about drugs, alcohol, and tobacco

FFB-E                      A listing of specific drugs and their effects, what they are called, what they look like, and how they are used

FFBA                       Alcohol and drugs

FFC (R)                    Nursing services

FFD                         Students accident insurance

FFE                          Financial aid available to career technology center students

FFF                          Student identification cards, penalties for failure to display card

FFFA                       Student safety program, supervision of students

FFFB                        Student safety program, inclement weather and low temperatures

FFFC                        Bicycle use by elementary school students

FFFD                       Vehicle use and parking, students

FFFD-R                    Student automobile use, regulations

FFFD-E                    Acknowledgment form, student parking areas

FFFF (R1)*             School bus program

FFFF-R2*                Activity bus use, guidelines

FFFF-E*                  School bus incident report form

FFFFA                     Cameras installed on school buses, use of tapes in discipline procedures

FFFFG*                   School bus safety program

FFG*                       Reporting suspected child abuse and/or neglect

FFG-E*                    Suspected child abuse report form

FFGA (R)                 Custodial and noncustodial parental rights, student dismissal precautions

FFGB (E)                 Investigations of child abuse, cooperation with agencies, interviewing children at school, and student interview form

FG                           Awards and scholarships

FG-R                        Lettering regulations - sports, music, academics

FGA (R1&2)           Presidential Classroom for Young Americans criteria for selection and selection process

FGB                         All State lettering policies, patches to be provided, jacket reimbursement amount

FGBA (R)                Lettering qualifications for athletics - football, basketball, track, baseball, softball, trainers

FGBA-E                   Contract form for students - athletic letter

FGBB                       Requirements for lettering, receiving awards for scholastic team participation

FGBC                       Requirements for receiving an academic letter award

FHA                         Oklahoma Youth Community Services Act - establishing program for students to obtain educational credit through community service that may be required for graduation

FI (R)                       Work-study employment

FI-E                          Work experience program contract, to be signed by student, instructor, parent, administrator, and employer

FIA                          Requirements for students participating in on-the-job training programs

FIC                           Job placement availability through career technology center programs

FJ                             Fund raising by in-school organizations

FJ-R                         Guidelines for holding raffles, tax reporting

FJ-P                         Procedures for fund raising activities, financial accounting

FJ-E                         Fund-raiser request and report forms

FKA                         Students as teacher assistants, requirements

FL (R)*                    Access to student records and compliance with Family Education Rights and Privacy Act of 1974

FL-E1-E19              Forms A-O and other forms relating to the requesting, transferring, and challenging of student records, third party access, notice of rights, etc.

FLA*                       Cumulative records

FLB                          Permanent record cards

FLC                          Oklahoma Minor Identification Act (fingerprinting students)

FLC-R                      Fingerprinting students

FLC-E                      Oklahoma minor identification act consent form

FLD                         Student directory information, list of items included

FLD-E                      Student directory information release form, authorization granted by parent/guardian

FLE                          To whom and under what conditions confidential information may be released

FLE-E1*                  Consent forms for the release of confidential student information

FLF                          Appointing an information coordinator for authorized release of information

FM (R)*                  Student activities, scholastic and OSSAA eligibility requirements

FMA*                     Extracurricular activities

FMA-R1*               Extracurricular activities regulations; activities and guidelines

FMA-R2*               Extracurricular activities participation requirements, regulations; absences, responsibilities

FMA-R3*               Extracurricular activities, internal activity review committee

FMA-R4                  Extracurricular activities attendance regulations, exemptions

FMA-E1*                Activity participation approval form to be filed by teachers

FMA-E2                  Student activity dismissal form to be used by teachers

FMA-E3                  Form for requesting placement of activity on calendar

FMAA                     Participation in more than one extracurricular activity

FMAB                     Requirements for participation on the scholastic team

FMAC (R)               Cheerleaders and spirit groups

FMAE (R)                Twirlers - selection - practices - travel

FMB                        Public performances by students

FMC                        Organization sponsors

FMC-R                    Regulations for establishing student clubs and organizations

FMCA                     Social organizations

FMCAA (R)             Prohibition of gang activity -- use of hand signals, apparel, manner of grooming, etc.

FMCB (R)                Student council

FMCBB                   Student government

FMD                        Student activities, social affairs

FMD-R                    Regulations for the Junior-Senior Banquet and Prom, including dress code

FME (R1)                Student publications

FME-R2                  Regulations concerning student publication of a school newspaper

FME-R3                  Regulations concerning student publication of the school yearbook

FME-RA                  Appendix, student publications, regulations

FMEA                      Student distribution of publications and circulation of petitions

FMF (R1)                Athletics programs and requirements

FMF-R2                  Ninth grade participation in high school athletics regulations

FMF-R3                  Athletics program discipline regulations

FMF-E1                   Parent agreement form for athletics program discipline

FMF-E2                   Incident report form for athletics program discipline

FMFA                      "Turning out" for athletics - tryouts, practices

FMFB                      Code of ethics for the athletics program

FMFC                      Adjustment periods permitted for dropping out of a sport, alternatives offered

FMFD                      Provision of equal athletic opportunities and nondiscrimination in education program and activities

FMFD-E                  Student interest survey form to determine interest level in interscholastic athletic programs

FMFE                      Code of conduct for spectators at athletic events

FMFP                      Athletics, gate passes

FMG                        Summer activities program, transportation and facilities provided for use

FMH                        Vocational Agriculture programs -- expenses, student conduct, grading system, stock shows

FMH-R                    Regulations for students exhibiting at fairs, stock shows, and contests

FMH-E                    Parental consent forms for students to participate in the vocational agriculture programs

FMI                         Provisions for students’ absences related to 4-H program activities

FN*                         Student rights and responsibilities

FNA                         Student rights to free speech and right to assembly

FNB*                       Student involvement in decision-making

FNBA                      Student advisory board member, qualifications, assignment

FNC (R)                   Student conduct

FNCA (R)                Student conduct, dress code/requirements

FNCAA                    Considerations for adopting school uniforms

FNCB                       Responsibility for school property

FNCC                      Hazing—prohibitions, definitions

FNCD                      Harassment—prohibitions, definitions, School Bullying Prevention Act

FNCD-R                   Regulations and procedures related to the prohibition of harassment, intimidation, and bullying

FNCD-E                   Harassment and bullying incident report form to be used by school staff members

FNCE                       Reporting students under the influence of or possessing alcoholic beverages or controlled dangerous substances

FNCE-R                   Student possession of dangerous weapons, nonintoxicating beverages, intoxicating beverages, controlled dangerous substances, counterfeit drugs, or other abusable chemical substances

FNCE-P                   Procedures to be following reporting students under the influence

FNCF*                     Providing for a drug-free environment

FNCF-R1                 Listing of policies and procedures to be enforced relating to the sale, distribution, possession or use of illicit drugs and alcohol on school property or at school functions

FNCF-R2                 Regulations relating to student drug abuse

FNCFA                    Alcoholic beverages and controlled substances probation plan--alternative discipline plan for students

FNCFA-E                 Probation contract for student, parent, administrator signatures

FNCFB                     Drug testing of students participating in the athletics program

FNCFB-E1               Consent form for urinalysis drug testing of students and list of banned drugs

FNCFB-E2               Drug testing procedure form

FNCFD                    Drug testing of students participating in any extracurricular activities, including athletics and cheerleading

FNCFD-E                Extracurricular activities contract, to be signed by student, parent, and coach/sponsor

FNCG                      Student possession of weapons on school premises prohibited

FNCGA                   Establishing a weapons-free school, suspension of students for possession of firearms

FNCGA-E                Incident report form, weapons on school premises

FNCI                        Student demonstrations and strikes

FNCJ                        Conduct of children/students as spectators at school activities, consequences

FND                         Married students

FNF (R)*                 Search of students

FNF-E                      Checklist for conducting student searches

FNFA (R)                 Responsibility for school property; lockers, inspection of student lockers

FNFA-E                   Acknowledgment form, use of student lockers

FNFB                       Questioning of students related to investigations conducted by school personnel

FNG (R)                  Cell phones, paging devices and other telecommunication devices on school premises

FNH                         Students prohibited from having tape players, radios, televisions, etc. on school grounds

FNHA                      Prohibition of student-carried backpacks and book bags, bags to be left with the homeroom teacher until the end of the day

FNI                          Prohibition of self-defense chemicals at school and school-related activities

FNS                         Suggestions for student development of effective study habits

FO                           Student discipline

FO-R1*                   Control and discipline policy

FO-R2                     Records of student disciplinary actions and procedures

FO-R3                     Student discipline when student in violation of drug-free schools policy

FO-R4                     Student discipline for threatening behavior, police notification

FO-P                       Procedures to follow for a reprimand system

FO-E1                     Student discipline report form and discipline action form

FO-E2                     Assertive discipline schedule and report form

FO-E3                     Report to parents notifying them of student behavior problems

FO-E4                     Student reprimand form, listing of possible reasons for reprimand

FOB (R)                   Corporal punishment, administration, parental contact, record keeping

FOB-E1                   Consent form - parental consent/refusal to administer corporal punishment

FOB-E2                   Corporal punishment report form

FOC                         Detention

FOC-R                     After school detention for high school students

FOC-E1                   Detention obligation form for student to present to detention monitor

FOD-E2                   Detention record -- form for recording names of students attending detention

FOD (R)                  Suspension of students

FOD-E1-16             Various forms relating to the suspension of students, including notices of proposed suspension, right to appeal, establishing out-of-school suspension education plan, conferences, checklist to be used for tracking student discipline and suspensions, review committee meetings, hearing notices, waiver of review, etc.

FOD-ISS-R              In-school suspension, regulations (Also coded as FOD-IHS-R, In-house suspension)

FOD-ISS-E1-4         In-school suspension forms

FODA                      Student adjustment center program for primary schools (in-school alternative education)

FODA-P                  Rules and instructions for students placed in the student adjustment center

FODA-E1                Assignment sheet form for specifying work to be accomplished by students placed in student adjustment center

FODA-E2                Assignment form for placing a student in detention or in the student adjustment center, listing offenses and procedural steps and requiring parental signature

FODD*                   Student discipline, out-of-school actions

FODEA (R)              Student discipline procedures for disabled students

FODEB                    Suspension procedures for disabled/handicapped students

FOE (R)                   Student truancy and discipline regulations

FOE-E1                   Parent notification of student truancy, form

FOE-E2                   Student truancy referral form to Court Related and Community Services

FOF                         Saturday school - held in place of student detention

FP (R)*                   Students fees, fines and charges

FPA (R)                   Student fees required for participation in school-sponsored activities (including athletics, drama/performing arts, school-sponsored clubs, field trips, excursions)

FPA-E                      Form for requesting a waiver of student activities fee

FRA                         Equitable scheduling of games and practice times (Title IX)

FS                            Voter registration for students

GA                           Community relations goals

GAB                        Equal Access of student organizations to use of school facilities for religious, political, or philosophical purposes

GAD                        Closed forum for student organizations

GAE                         Community sponsored activities, contests for students, guidelines

GB*                         Public information program

GBA (R)*                Open records act, requesting records, fees charged for copies

GBA-P                     Procedures for patrons requesting school district information

GBA-E                     Form for requesting access to public records under the open records act

GBAA                      School records information request

GBAA-R                  Open records regulation establishing procedures for inspection and copying of records

GBAA-E1                Notice to record requesters giving names of record custodians, listing office hours when records will be made available, and advising of inspection and copying charges

GBAA-E2                Notice of record inspection and/or copy delay (form)

GBAA-E3                School record inspection request form

GBAA-E4                Record inspection request denial form

GBAA-E5                Record copy request denial form

GBAB                      Public's right to know

GBB                         School-sponsored information media

GBBA                      Use of students to convey information to parents, limitations set

GBC*                      News media relations

GBCA                      News releases

GBCE                       Sports and special events coverage

GBE                         Media coverage, videotaping, and audio taping of students/employees at school functions, in the classroom, at board meetings, etc.; procedures and requirements

GBE-E                      Parental release form for media coverage of students

GBF                         Requirements for use of students in the public information program

GC                           Community involvement in decision-making

GCA                        Professional staff positions

GD                           Community education

GF*                         Public complaints

GFE                         Complaint form for public to file complaints

GFB*                       Grievance procedure, parent-teacher

GFB-E                      Grievance procedure report form

GG (R)                     Public relations

GGA                        Community organizations

GGAA                     School-connected organizations--goals, limitations, meetings in school facilities

GGAB                      Board recognition/support of parent-teacher organizations

GGF                         Establishing and maintaining Indian Tribal Council relations

GGFA                      Indian tribal involvement

GGFB                      Indian tribal grievance

GGFC                      Indian students parents committee – bylaws

GGI                          School district relationship with community churches, recognizing religious holidays, not holding events on Wednesday evenings and Sundays

GI                            Advertising on school property

GIA                          Types of information and materials that may or may not be distributed on campus, procedures for requesting permission to distribute

GJ                            School visitors

GJ-R                        Visitors to the schools - log book - class interruptions - parent visitors

GJ-P                        Grievance and appeals procedure for visitors removed from school premises

GJ-E                         Form used by school to request departure from the premises, notification of penalties, and appeal procedure

GJA                         Classroom visitors

GJB                          Restrictions for contacting students at school, consent for removal of student from school premises

GJBA                       Student recruitment options, access by military representatives to students and directory information, including parental notice

GJBA-E                    Parental notification form for release of information to military recruiters, reservation of consent form

GJC                          Restrictions for visitor conduct on school premises

GJV                          Child care

GK (R1)*                Use of school property

GK-R2                     Regulations for the control, use, and operation of the school auditorium

GK-R3                     Regulations for the use of athletic facilities

GK-R4                     Regulations for the use of the high school or middle school cafeteria, costs

GK-R5                     Regulations for the use of school-owned swimming facilities, safety

GK-R6                     Regulations for the use of concessions buildings, division of responsibilities, guidelines

GK-E1*                   Request form for use of school property

GK-E2                     Lending agreement for items borrowed from the school

GK-E3                     Form for reporting ticket sales, rental of school auditorium

GK-E4                     Rental contract form for school community center

GK-E5                     Agreement form for use of the cafeteria for school-related but not school-sponsored activities

GK-E6                     Agreement form for use of school facilities and banquet services

GKA                        Releasing students to police

GKA-E                     Form for signature of arresting officer

GKB (R)                   Crowd control at athletic events

GKC                         Public sales on school property

GKD (E)                   Building use report and report form

GLA                         Relations with local planning authorities - participation in functions directly affecting the district schools and programs

GLC                         Legislative representatives relations

GPAA (R)                Student teachers, requirements

GR                           State School Boards Association

GTA                         Comparability policy

GV                           Cooperative relationships with education agencies

GVA                        Relationships with educational research agencies, providing assistance

GVA-P                     Procedures and guidelines for filing research proposals

GVA-E                     Research study request form