COVID-19 Communications Templates and Tips

Communication Templates and Tips

Best Practices for COVID-Related Communication

Back-to-School Safety Parent Letter

Recent Vaccine Announcement for Educators

Template staff email

Template vaccine interest survey language


Template Staff Email about Vaccination Portal

Template Staff Vaccine Interest Survey

Template Email to Staff about Vaccine Interest Survey


Exposure & Positive Cases

General Letter: Positive COVID Case Confirmed

General Letter: Probable COVID Exposure

Employee Letter: COVID Confirmed in the Workplace

State Health Department Parent and Staff Letters

Transition to Distance Learning

General Letter: District Must Transition One School to Distance Learning

General Letter: Entire District Must Transition to Distance Learning

Safety Protocol Templates for Districts

Template: District-Specific Color-Coded Requirements – Option 1

Template: District-Specific Color-Coded Requirements – Option 2

Template: Scripts for Color-Coded Transitions

Holiday Precautions Messaging

Phone Script for Thanksgiving Break

Employment Issues

Template: Temporary Contract Not Returning Letter

Essential Employee Documentation

Employee COVID-19 Testing

Template Letter about Employee Testing

Template Press Release about Employee Testing

Sample Survey about Employee Testing

CDC Quarantine Changes

Staff & Parent Information Letter

General Full-Color Graphic

Template Graphics in School Colors: Black   Blue   Green   Orange   Purple   Red   Yellow


When communicating with employees, students and families about Coronavirus, here are a few helpful key messages and tips to keep in mind:

° The priority is the health and safety of students and employees.

° Schools work closely with public health officials and rely heavily on their guidance because they are the experts.

° Local and state health departments are the best resources for current information about Coronavirus.

° Emphasize what is known at the time of the communication.

° Include the date/time in all communications, including social media posts, because information can change quickly.

° Include best hygiene practices in communications.

° Create a web page that can be easily updated to links with the most current information from reliable sources, including the local and state health departments and the Centers for Disease Control. The best way to combat rumors and speculation is easy access to reliable information.

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