COVID-19 Communications Templates and Tips

Communication Templates and Tips

Return to Learn Sample Letter



Template letter to families about availability of vaccine for students 5-11

Mask Mandates

Mask Requirement Template Letter

Template Staff Consent Opt Out Form

Template Student Consent Opt Out Form

Exposure & Positive Cases

District Letter Template – Health officials say quarantine is necessary

District Letter Template – Health officials do not recommend quarantine

Transition to Distance Learning

General Letter: District Must Transition One School to Distance Learning

General Letter: Entire District Must Transition to Distance Learning

When communicating with employees, students and families about Coronavirus, here are a few helpful key messages and tips to keep in mind:

° The priority is the health and safety of students and employees.

° Schools work closely with public health officials and rely heavily on their guidance because they are the experts.

° Local and state health departments are the best resources for current information about Coronavirus.

° Emphasize what is known at the time of the communication.

° Include the date/time in all communications, including social media posts, because information can change quickly.

° Include best hygiene practices in communications.

° Create a web page that can be easily updated to links with the most current information from reliable sources, including the local and state health departments and the Centers for Disease Control. The best way to combat rumors and speculation is easy access to reliable information.

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