Assemble Paperless Meetings

Why paperless?

OSSBA is pleased to offer Assemble Meetings, a paperless meeting solution for Oklahoma’s school districts. Assemble Meetings:

  • Streamlines the board meeting preparation process

Templates to create a customized look for printed documents, including agendas and minutes
Drag and drop agenda that automatically numbers agenda items
Drag and drop to add attachments/back-up documents to individual agenda items
Customized security/access permissions for each document
Automated email notification to board members when agenda is complete
One-click print of agendas for posting
One-click print of full agenda packet
Automated posting of agenda to “public page” that can be linked or embedded in district website
Role-based permissions to customize as-needed access to system

  • Provides board members anywhere, anytime access to board meeting materials

Password-protected access
Cloud-based system accessible on any device with internet access
Easy-to-navigate system that links back-up documents to individual agenda items
Searchable archive to locate past meeting actions and documents
Ability to link strategic goals to agenda items
Follow the leader function for board members to use during the meeting
Optional electronic voting feature
User-specific notes and annotation tools allow board members to better prepare for board meetings
Attachments open easily within the system without the need for other applications
Board-member only section allows restricted access to sensitive information

  • Significantly reduces duplication of effort for employees

Track motions, discussion and votes in the system during the meeting
Automated production of minutes report
Ability to post approved minutes on the public pageCopy or move agenda items easily between meetings

  • Tier 2 service includes online policy hosting and document storage within Assemble.
  • Customer support provided by the OSSBA team

 

Pricing

Tier 1

Member school districts
  • First year: $2,500
  • Annual maintenance: $1,500
Non-member schools/education organizations
  • First year: $3,000
  • Annual maintenance: $2,500
Other organizations
  • First year: $3,500
  • Annual maintenance: $3,000

Tier 2

Includes meeting service, online policy hosting, document storage

Member school districts
  • First year: $3,500
  • Annual maintenance: $3,000
Non-member schools/education organizations
  • First year: $4,000
  • Annual maintenance: $3,500
Other organizations
  • First year: $4,500
  • Annual maintenance: $4,000

Want to learn more about how paperless meetings can help your district?

Contact Anne Beck via email or at 405.528.3571.

Subscriber Resources

Board member guide

Board member user video tutorial

Meeting Subscribers

Alex
Alva
Anadarko
Anderson
Ardmore
Bartlesville
Bethel
Bixby
Boise City
Burlington
Cache
Claremore
Clinton
Collinsville
Crutcho
Durant
El Reno
Elk City
Enid
Grove
Guymon
Haskell
Hilldale
Idabel
Inola
Jenks
Jones
Lawton
Lindsay
Marietta
Mcloud
Millwood
Moore Norman Tech Ctr
Mustang
Newcastle
Noble
Norman
Oakdale
Okemah
Oologah-Talala
Pauls Valley
Pawhuska
Perry
Pioneer Tech Ctr
Red River Tech Ctr
Sapulpa
Sharon-Mutual
Sterling
Stilwell
Sweetwater
Tahlequah
Union
Wagoner
Waynoka
Western Heights
Yukon